Vietnam air freight

Scope of air export business

Air freight export handles all business before and after the export of goods according to the customer's commission; Review various lists and approvals provided by clients; Prepare various types of documents; Booking and customs clearance; Handle certificates of origin, insurance policies, and inspection certificates; Booking flights, domestic transportation, packaging, issuing bills of lading, settling freight and miscellaneous expenses, and shipping domestic and foreign documents via express mail; Handle import customs declaration, taxation, transportation, and delivery abroad; Handle agency business abroad.

Air export operation process

1. Power of Attorney

The consignor shall fill out the freight consignment note themselves. The consignment note should include the following columns: shipper, consignee, origin airport, destination airport, required route/booking application, declared value for transportation, declared value for customs, insurance amount, handling matters, documents attached to the waybill, actual gross weight, freight rate category, chargeable weight, name and quantity of goods, shipper's signature, date, etc.

2. Review documents

The documents should include: invoice, packing list, consignment note, submission form, foreign exchange verification form, license, inspection certificate, incoming/processing verification book, claim/repair agreement, cash on delivery guarantee, and customs seal.

3. Booking a shipment

After receiving the shipping forecast from the shipper, collect and fill out the booking form from the airline's tonnage control department, and provide the corresponding information; The name, volume, weight, number of pieces, and destination of the goods; Request for shipment time, etc. Airlines arrange seats and flights based on actual circumstances. When booking cargo, freight forwarders can choose the best route and carrier according to the shipper's requirements, while striving for the lowest and most reasonable freight rates for the shipper.

4. Receiving goods

Delivery by shipper: The freight forwarder should fax the warehouse entry map of the goods to the shipper, indicating the contact person, phone number, delivery address, time, etc. In order to ensure timely and accurate warehousing of goods.

Freight forwarder's doorstep pickup: The shipper needs to provide the freight forwarder with specific pick-up address, contact person, phone number, time and other relevant information to ensure timely warehousing of the goods.

5. Export customs declaration

After the customs declaration documents are complete, the freight forwarder shall act as the shipper's agent to declare to the customs; After the customs review is correct, the customs officials will stamp the release seal on the original waybill used for shipment.

6. Cost settlement

The shipper and freight forwarder settle the relevant transportation and miscellaneous expenses before the aircraft takes off.

Precautions for air export

Due to the customs investigation department questioning a certain shipment of goods, the goods cannot be transported; Due to climate conditions, the aircraft needs to temporarily increase its fuel load, resulting in overloading during takeoff and landing, which leads to cargo being pulled down and the load being controlled.

2. The outer packaging of the goods should comply with international transportation standards and the goods cannot be exposed.

3. For oversized or overweight items (gross weight ≥ 60kgs), the freight forwarder should be informed in advance to assist in palletizing for the use of forklifts.